Rules of Business

Rules of Business as per Rule 9 (ii) of Delhi Commission for Women Act 1994

1. Procedure for transaction of business:

  • The Commission shall meet regularly at its office at Delhi at such time as the Chairperson thinks fit, but three months shall not intervene between its last meeting and the next meeting.
  • Secretariat Assistance: The Member Secretary, along with such officers as the Chairperson may direct, shall attend the meetings of the Commission.
    1. The Member Secretary shall in consultation with the Chairperson, prepare the agenda for each meeting of the Commission and shall have notes prepared by the Secretariat and such notes shall, as far as possible, be self-contained;
    2. The records covering the agenda items shall be made readily available to the Commission for its reference.
    3. The agenda papers shall ordinarily be circulated to members at least two clear working days in advance of the meeting, except in cases when urgent attention is required.
  • Four members including the Chairperson shall form the quorum at every meeting of the Commission.
  • All decisions of the Commission at its meetings shall be taken majority. Provided that in the case of equality of voices, the Chairperson, or in her absence the person presiding shall have and exercise a second or a casting vote.
  • If, for any reason, the Chairperson is unable to attend the meeting of the Commission any Member chosen by the Members present from amongst them at the meeting, shall preside.
  • Leave from office and Leave of absence from Meetings:
    1. Till such time the government suitably amends the DCW Rules 2000, the Members shall in writing inform and seek prior permission of the Chairperson about leave of absence from office including outstation leave.  
      If any Member is not able to attend the meeting, prior information to this effect shall be communicated to the Chairperson or the Member Secretary by the concerned Member. 
    2. The Chairperson or the Member Secretary of the Commission shall be at liberty to transfer the cases being heard by a Member who proceed on leave as indicated above, to another Member of the Commission for such leave period of till the conclusion of the case.

2. Minutes of the Meeting:

  • The minutes of each meeting of the Commission shall be recorded during the meeting itself or immediately thereafter by the Member Secretary or by any other officers of the Commission as directed. The minutes shall be signed by the Member Secretary or any officer authorized by him/her for this purpose.
  • The minutes of meeting of the Commission shall be submitted to the Chairperson for approval and upon approval, be circulated to all members of the Commission at the earliest and in any case, sufficiently before the commencement of the next meeting.
  • The conclusions of the Commission in every matter undertaken by it shall be recorded in the form of an opinion and dissenting opinions, if given, shall also form part of and he kept on record. Action shall be taken on the basis of majority opinion where there is any difference of opinion.
  • All orders and decisions of the Commission shall be authenticated by the Member Secretary or any other officer of the Commission duly authorized by the Member Secretary as stipulated in the Act.
  • Unless specifically authorized, no action shall be taken by the Secretariat of the Commission on the minutes of the meetings until the Chairperson confirms the same.
  • A master copy of the record of all meetings and opinions of the Commission shall be maintained duly authenticated by the Member Secretary.
  • A copy of the minutes pertaining to each item shall be kept in the respective files for appropriate action. Opinions shall be kept in respective records and for convenience, copies thereof with appropriate indexing shall be kept in guard files.

3. Report of Action Taken:

  • Report of the follow up action shall be submitted the Member Secretary to the Commission at every subsequent meeting indicating there in the present stage of action taken on each item on which the Commission had taken any decision in any of its earlier meetings, except the items on which no further action is called for.

4. Transaction of business outside headquarters:

  • the Commission or some members may transact business at places outside its headquarters as and when previously approved by the Chairperson, provided that if parties are to be heard in connection with any inquiry under the Act, at least two members shall constitute the bench of the Commission for such purpose.

5. Panel of Consultants:

  •  The Commission may constitute a panel of consultants for assisting the Commission in a wide range of tasks such as investigation or inquiry, to serve on task force or Committees and for research and analysis.
  • The Commission may draw on experts from academic, research, administrative, investigative, legal or civil society groups to form the panel.
  • The commission may devise a transparent process for the empanelling these consultants so that they are available for quick delegation of tasks.

6. Annual Report:

  • The Commission shall prepare and publish an annual report before the 31 st December every year for submission to the Government of NCT of Delhi.
  • The Commission shall also prepare special reports on specific issues as and when necessary under the direction of the Chairperson.
  • The annual report shall include information on administrative and financial matters, complaints investigated/inquired into; action taken on cases; details of research; reviews; education and promotion efforts; consultations; details and specific recommendations of the Commission on any matter, besides any other matter that the Commission may consider warranting inclusion in the report.
  • In case the Commission considers that there could be a time lag for the preparation of the annual report, it may prepare and submit a special report to the Government of NCT of Delhi.

7. Financial Powers:

  • The Commission shall spend the  sums of money received by it for the purposes of the Act.
  • The Commission shall have the  powers to approve and sanction any expenditure for all purposes that are taken  up or likely to be taken up during the financial year. For the same, approval  need not be sought from any other authority. The Commission delegates power to  Member Secretary to sanction and incur expenditure towards salary and  allowances of its employees besides incurring office and contingent expenses.  The Member Secretary will also ensure that all codal formalities are observed  while procuring goods and services. In case of any difficulty or clarification  the Member Secretary shall obtain the opinion of the Commission which will be  final and binding.

8. Budget:

  • The Commission shall in each year submit to the government its revised budget for the current year and its budget estimate for ensuing year as passed in one of its meetings in the form prescribed by the Commission. It shall not contain provisions for any scheme which have not been duly approved by the Commission. The expenditure to be incurred on the establishment of the office of the Commission will be borne by the State Government concerned as provided in the DCW Act.
  • The funds of the Commission shall not be appropriated for expenditure on any item which has not been approved by the Commission.

9. Framing of programmes to be undertaken by the Commission:

In order to enhance the scope of its functioning and to play a pro-active role in reaching out to the grass-root community, the Commission shall develop its annual programme calendar in each financial year to help enable it to discharge its stipulated functions towards empowerment of women. In order to undertake the same the commission shall:-

  • Make appropriate allocations of funds for various programmes to be undertaken during the year as decided in its annual programme calendar;
  •  Take necessary steps by way of holding awareness programmes with regard to protection of rights and safeguards provided to women under the constitution and other laws with special concern for women of the weaker sections of the society or other promotional activities for the welfare of women;
  •  Organize legal aid camps especially in slums/resettlement or labour colonies with the dual purpose of educating the women of weaker sections of the society as to their rights as well as encouraging the settlement of disputes through Local dispute resolution forum (Mahila Panchayats etc.);
  • Encourage the settlement of domestic/matrimonial/workplace disputes by way of negotiations, arbitration and conciliation;
  •  Encourage the settlement of domestic/matrimonial/workplace disputes by way of negotiations, arbitration and conciliation;
  • Monitor and evaluate implementation of its programmes at periodic intervals and provide for independent evaluation of programmes and schemes implemented in whole or in part by funds provided under this Act;
  •  Make special efforts with the help of voluntary social welfare institutions, working at the grass-root level, particularly women and rural and urban labour women to identify their problems and develop mechanism to redress them.

10. Amendments in Rules of Business:

Any amendments/modifications etc shall be carried out by the Commission by majority of the Members agreeing to such amendment/modifications.

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